The Studio Schedule, on Every Student's Calendar
Your students don't want another studio app
A broadcast subscribe link puts your weekly class schedule, substitute teacher updates, and workshop events on every student's personal calendar. No app to download. No account to create. Just one link.
The Challenge
- ✕Students rely on MindBody or a website schedule they forget to check
- ✕Workshop attendance is soft because the calendar lives in an email nobody saved
- ✕Substitute-teacher changes go out on Instagram and half the students miss them
- ✕A full studio app is overkill for a small independent studio
- ✕Cross-posting on Instagram, Facebook, and email is not a scaling strategy
How WhenToMeet Helps
One tap to subscribe
Students tap the link, pick their calendar, and every class is scheduled. No app install, no signup.
Sub-teacher changes sync
Update the teacher or time on an event and every subscriber's calendar updates. No last-minute Instagram story required.
Mute classes you skip
Students who only attend Saturday mornings can mute the weekday classes and keep the one they care about.
Privacy-respecting
Subscribers are anonymous. You see the subscriber count, never identities. No mailing list to manage.
QR-code ready
Print the subscribe URL as a QR code at the front desk. New students scan and subscribe before they leave their first class.
Key Features
Every calendar supported
Google, Apple, Outlook. Works on whichever phone or laptop the student already has.
Recurring classes and workshops
Weekly Hatha on Tuesdays, monthly yin workshops, seasonal retreats — all in one channel.
Studio branding
Upload a cover image and add a description. Students see the subscribe page as part of your studio.
Timezone-correct for virtual classes
If you teach online as well as in-studio, virtual students across timezones see correct local hours automatically.
Leave anytime
Students can unsubscribe with one tap. Low-friction trust keeps subscribers coming.
Get Started in 3 Steps
Create your studio channel
Pick a slug (your studio name), upload a cover image, write a short description.
Add the weekly class schedule
Set up your recurring classes. Add one-off workshops as they come up. Keep teacher names in event titles so students know who's teaching.
Share the subscribe link
QR code at reception, link in the email footer, mention in Instagram bio. Every new student subscribes in seconds.
Frequently Asked Questions
Does this replace MindBody or Acuity?+−
No — those handle booking and payments. This handles the schedule reminder layer on top. Students book in MindBody, and the broadcast channel keeps them reminded.
Can I put the booking link in the event?+−
Yes. Add your MindBody, Acuity, or Momoyoga booking URL to the event description so students tap straight from their calendar.
What about drop-in students?+−
They subscribe the same way regulars do. Drop-ins who enjoyed a class often subscribe on the way out and become recurring students.
Can I run multiple studios or locations?+−
Yes. Run a separate channel per location, or one channel with location in the event title.
Is it free?+−
The channel is free. Advanced branding and larger event libraries are on Pro.
What if I change my schedule seasonally?+−
Delete old recurring events and add new ones. Every subscriber's calendar updates automatically.
Can students see each other?+−
No. The subscriber list is fully anonymous by design.