A Calendar Subscription Link, Done Right
One link. Every subscriber's calendar. Zero back-and-forth.
A calendar subscription link turns a recurring event series into a passive reminder system. Subscribers tap once and every event — plus every change — shows up in their Google, Apple, or Outlook calendar automatically. No apps, no accounts, no list building.
The Challenge
- ✕Announcing a recurring event on social is a losing battle — half the audience sees it after the fact
- ✕Email newsletters get 20–30% open rates and miss the people who need the reminder most
- ✕Raw iCal feeds work but break when you need to change an event, and offer no UI
- ✕Google Calendar public links have no per-event opt-out and no unsubscribe path
- ✕Every alternative forces either your audience into an account or you into mailing-list hell
How WhenToMeet Helps
Reminders that always reach their destination
Calendar events reach subscribers on every device, with reliable local-time reminders, without opt-ins to a new notification system.
Edit once, everyone sees it
Change a time, move a venue, cancel a session — every subscriber's calendar updates automatically. No announcement posts.
Subscriber anonymity
You see subscriber counts, never identities. No mailing list to manage, no GDPR paperwork, no data to leak.
Per-event opt-out
Subscribers can mute individual events without leaving the channel. High reach with zero unsubscribe churn.
Timezone handling built in
Events are stored in absolute time and shown in each subscriber's local timezone. Global audiences just work.
Key Features
Google, Apple, Outlook, iCal
Every major calendar system is supported out of the box. The subscribe flow detects the device and opens the right calendar.
Shareable subscribe URL
A clean whentomeet.io/b/your-slug URL you can paste in a bio, print as a QR code, or embed in a newsletter.
Branded subscribe page
Upload a cover image and description. The subscribe page looks like part of your brand, not a scheduling tool.
One-click unsubscribe
Subscribers can leave anytime with one tap. That low-friction exit is why more people subscribe in the first place.
Recurring and one-off together
Mix weekly recurring events with one-off specials in the same channel. Every subscriber gets both.
Get Started in 3 Steps
Create a channel
Name it, pick a slug, upload a cover image. Your subscribe link becomes whentomeet.io/b/your-slug.
Add events
Recurring events, one-off specials, whatever your series looks like. Each event has a title, time, description, and optional join link.
Share the link
Put it in your bio, newsletter, or QR code. Every subscriber becomes a passive calendar reminder that keeps delivering value.
Frequently Asked Questions
How is this different from an iCal feed?+−
A raw iCal feed has no UI, no per-event opt-out, no unsubscribe path, and no branding. A broadcast subscription link gives you all of those on top of iCal's delivery mechanism.
How is this different from a Google Calendar public link?+−
Google Calendar public links are one-way — subscribers can't mute individual events, can't unsubscribe cleanly, and see no branding. They also force Google-account-holders into a specific UI.
Is this a mailing list replacement?+−
It's adjacent, not replacement. A newsletter is better for long-form content; a subscribe link is better for 'when does this happen'. Best used together.
What happens when I cancel an event?+−
Delete it and every subscriber's calendar reflects the cancellation. No announcement required.
Can I see who subscribed?+−
No — and that's the point. You see an aggregate count. Subscribers remain anonymous, which is why they trust the subscribe.
Is there a subscriber limit?+−
No. The system handles channels with hundreds of thousands of subscribers.
Is it free?+−
Yes, the core functionality is free. Advanced branding and larger event libraries are on Pro.