Your Community's Events, in Every Member's Calendar
Discord servers don't remind members. Calendars do.
Discord, Circle, and Slack communities lose attendance because members miss announcements. A WhenToMeet broadcast channel puts every AMA, workshop, and co-working session on every member's personal calendar. One link, anonymous subscribers, no app.
The Challenge
- ✕Discord event announcements scroll past members in 20 seconds
- ✕Circle/Slack event reminders are easy to miss and don't reliably cross timezones
- ✕Half the community is too polite to ask 'what time is the AMA in my timezone?'
- ✕You've built a community on privacy and don't want members installing a tracking-heavy app
- ✕Cross-posting events on five platforms is not scaling as the community grows
How WhenToMeet Helps
Calendar reminders members actually see
Calendar reminders bypass notification fatigue. Members get pinged by their own device, for their own calendar, with their own lead time.
Anonymous subscribers
You don't learn who subscribed. No list to leak, no consent to track. Members trust the subscribe more because they can't be identified.
Per-event opt-out
Members can mute the co-working sessions and keep only the AMAs. They stay in the channel, you keep the reach.
Timezone-correct for global communities
Every member sees their local time. No more '8pm UTC' and hoping members did the conversion.
Reschedule with one edit
Edit the event once and every subscriber's calendar updates. No announcement channels, no pins, no 'wait, what time?'
Key Features
Every major calendar
Google, Apple, Outlook, and iCal. Works for whatever calendar your community uses on whatever device.
Join links in every event
Put the Discord stage, Zoom, or StreamYard link in the event description. Members tap it from the reminder.
Community branding
Upload your logo and cover image. The subscribe page looks like part of your community, not an external tool.
Recurring and one-off events
Weekly standing AMAs, daily co-working, one-off guest sessions — all in the same channel.
Painless unsubscribe
Members leave with one tap, no friction. That low-risk on-ramp is why more people subscribe in the first place.
Get Started in 3 Steps
Spin up your community channel
Name, slug, cover image. You get whentomeet.io/b/your-community as a shareable URL.
Add your events
AMAs, workshops, co-working, office hours. Each becomes a calendar event with a join link and description.
Announce the subscribe link in your community
Pin it in Discord, put it in Circle's welcome post, drop it in the weekly newsletter. Every subscriber is a recurring reminder.
Frequently Asked Questions
Why not just use Discord events?+−
Discord events only reach members who have notifications on and open the app at the right moment. Calendar events reach them on every device, in their local time, with reliable reminders.
Does this replace Discord/Circle/Slack?+−
No — it complements them. Keep your community platform for discussion and use the broadcast channel for the schedule.
How do members find the subscribe link?+−
Pin it in your community. Add it to the welcome message. Include it in onboarding emails. Every pinned location converts new members into subscribers.
Can I restrict who can subscribe?+−
The subscribe page is public by default. If you need gated access, share the link only with paying or verified members via your community platform.
Can I see how many members subscribed?+−
Yes, you see the total count. You do not see individual identities (that's the privacy model).
Will this work for my global community?+−
Yes. Timezone handling is automatic. Members in Tokyo, Berlin, and Buenos Aires all see their correct local hours.
Is it free?+−
The channel is free. Branding and larger event libraries are on Pro if you need them.