The Right Tool for Recurring Public Events, Not 1:1 Booking
Calendly does 1:1 booking well. It's not built for a one-to-many schedule.
Calendly shines when you're taking appointments. For a public event schedule — streams, classes, services, office hours — you want viewers to subscribe once and see every event, not book individual slots. A broadcast channel does that.
The Challenge
- ✕Calendly expects one-to-one bookings, which creates friction for drop-in viewers
- ✕You can't publish 'every Tuesday' as a single subscribe-able thing in Calendly
- ✕Calendly captures attendee emails — wrong model for anonymous public audiences
- ✕Changing a recurring event in Calendly requires updating every slot individually
- ✕Per-user pricing gets expensive when scheduling is the audience-reach layer, not the monetization layer
How WhenToMeet Helps
Subscribe-once model
Instead of booking slot-by-slot, viewers subscribe to the whole series. Every event lands in their calendar automatically.
Anonymous subscribers
Subscribers aren't tied to emails. You get the reach without managing an audience list.
Reschedule doesn't cascade
Edit an event once and every subscriber's calendar updates. No need to coordinate with individual attendees.
Per-event opt-out
Subscribers can mute individual events without leaving. In Calendly, 'declining' an event means they stop seeing the whole thing.
Free at any scale
Broadcast is free regardless of subscriber count. Calendly's per-user pricing assumes you're a booking target, not a publisher.
Key Features
Google, Apple, Outlook, iCal
Every major calendar, one subscribe link. Calendly also covers these on the booker side; broadcast covers them on the subscriber side.
Single shareable URL
whentomeet.io/b/your-slug works in bios, QR codes, newsletters. Calendly URLs are per-event-type and tied to a booking flow.
Recurring and one-offs together
Weekly streams plus one-off specials live in one channel. Calendly's recurring bookings are availability windows, not events.
Branded subscribe page
Your cover image and description greet visitors. No booking form gets in the way.
One-click unsubscribe
Subscribers leave without telling you. Calendly's cancel flow is for individual bookings, not ongoing subscriptions.
Get Started in 3 Steps
Create a channel instead of an event type
Pick a channel name and slug. Instead of defining availability windows, add specific events.
Add events
Every event becomes an entry in the subscriber's calendar. No booking flow, no email collection.
Share the subscribe link
Drop it in your bio, newsletter, or channel description. Subscribers tap once and get every event.
Frequently Asked Questions
When should I still use Calendly instead?+−
For 1:1 appointments — sales calls, coaching sessions, consultations. Calendly is better at that. Broadcast is for one-to-many schedules where you're not taking individual bookings.
Can I use both?+−
Absolutely. Many creators run Calendly for paid 1:1 and a broadcast channel for free public events. They solve different problems.
Can I capture subscriber emails like Calendly does?+−
No — the broadcast model is intentionally anonymous. If you need emails, keep a separate newsletter and link to it from event descriptions.
How is the pricing different?+−
Calendly prices per user (host) with feature tiers. Broadcast has a free core and optional Pro features. Subscribers never pay.
Can Calendly do a public subscribe link?+−
Not in the same way. Calendly has 'event types' and availability windows, but no one-to-many subscription model with anonymous subscribers and per-event opt-out.
How do I handle rescheduling?+−
Edit the event in the broadcast dashboard — every subscriber's calendar updates automatically.
What about reminders?+−
Calendar-native reminders on each subscriber's calendar app. They set their preferred lead time, not you.
Ready to simplify scheduling?
Free forever. No credit card required.