Your Public Office Hours, on Every Follower's Calendar
The best way to tell people your office hours are open? Their calendar.
Founders, educators, and indie professionals publish weekly office hours as a broadcast channel. Followers subscribe once and every session drops into their calendar. No scheduling back-and-forth for a 15-minute open session.
The Challenge
- ✕Announcing office hours on Twitter once means they're forgotten by Tuesday
- ✕Inbox requests to schedule for office hours miss the point of open sessions
- ✕Followers in different timezones don't know when 'Wednesday 3pm' is for them
- ✕Rescheduling a session means DMing a dozen people
- ✕You want to signal 'I'm available, drop in' without managing a booking tool
How WhenToMeet Helps
Drop-in culture with calendar reminders
Followers get a reminder for every session without you doing anything. Drop-in rate climbs because the reminder is passive.
Change times without emails
Move a session and every subscriber's calendar updates. No explanation thread required.
You don't collect follower data
Subscribers are anonymous. You get the count, they get the calendar entry. No mailing list to manage.
Global followers in local time
A session at 3pm your time shows up in each follower's timezone automatically.
Opt out of individual sessions
Followers who missed the last one don't have to unsubscribe — they just mute that event.
Key Features
Universal calendar support
Google, Apple, Outlook, iCal. Whatever followers use, the subscribe link feeds it.
Join link per session
Drop your Zoom, Meet, or Riverside link in the event description. Followers tap it from their calendar reminder.
Weekly recurring sessions
Set up your Wednesday 3pm office hour once. It repeats every week in every subscriber's calendar.
Personal branding
Your name, your photo, your description. The subscribe page feels personal, not corporate.
Unsubscribe without drama
Followers can leave anytime with one tap. That freedom is why they'll subscribe in the first place.
Get Started in 3 Steps
Create your office hours channel
Name it, pick a slug (whentomeet.io/b/your-name), upload a photo and description.
Schedule the recurring sessions
Add your weekly office hour. Attach the join link. Add one-off AMAs or guest sessions the same way.
Share the link in your bio and newsletter
Drop it in your Twitter/LinkedIn bio, newsletter signature, and website. Every subscriber is a recurring reminder.
Frequently Asked Questions
How is this different from Calendly?+−
Calendly is for one-to-one booking. This is for one-to-many open sessions. You don't book slots, you publish a time and whoever wants can drop in.
Can I limit attendance?+−
Not through the broadcast channel itself. Use your Zoom waiting room or a capacity limit if you need a cap. The broadcast just handles the schedule reminder.
What if I want to record attendance?+−
Record attendance on the call side (Zoom participant list). The broadcast channel intentionally doesn't track who shows up.
Can I cancel a single session?+−
Yes. Delete the event and every subscriber sees the cancellation in their calendar.
Is there a minimum subscriber count?+−
No. It works the same for one subscriber as for ten thousand.
Does it work with Luma or Partiful?+−
They solve a different problem (RSVPs to specific events). Broadcast is for an ongoing open schedule — subscribers don't RSVP to each session individually.
Is it free?+−
Yes, the core channel is free.