Put Your Live Podcast Recordings on Every Fan's Calendar
Live podcasts belong on calendars, not in social-feed algorithms
Your most engaged listeners want to tune in live. Give them a calendar subscribe link and every recording, AMA, and guest episode shows up in their calendar the moment you schedule it.
The Challenge
- ✕Announcing live recordings on social means half the audience sees it 12 hours late
- ✕Email newsletter open rates are fine, but people still forget the time and miss the recording
- ✕Listeners ask 'is the Tuesday recording still on?' every week in the group chat
- ✕Guests cancel and you have to re-announce the change across every channel
- ✕You don't want listeners behind a Discord or Patreon paywall just to see a calendar
How WhenToMeet Helps
Calendar reminders beat push notifications
Calendar events ping users ahead of time, on every device, without a new app. Live attendance climbs when fans get a native reminder.
Anonymous listener list
Count your subscribers without owning their data. No email list to leak, no login to build, no user database to secure.
Guest reschedules are one edit
A guest moves a recording? Edit the event once and every subscriber sees the new time. No apology posts needed.
Global listeners in local time
Record at 3pm ET and your London, Tokyo, and Sydney fans see their correct local hour automatically.
Opt-out per recording
Listeners who don't want the bonus episodes can mute them without unsubscribing from the main show.
Key Features
Universal calendar support
Apple, Google, Outlook, and raw iCal. Every subscriber uses the calendar they already trust.
Weekly series and one-offs together
Mix your Tuesday regular recording with one-off live AMAs in the same channel. Subscribers get both.
Show notes and join links in the event
Attach the YouTube Live or streaming link to each event so subscribers tap it straight from their calendar reminder.
Show branding on the subscribe page
Your show art, name, and description greet visitors. The subscribe page looks like part of your show, not a scheduling tool.
Calendar-native reminders
Reminders fire through each subscriber's own calendar, with whatever lead time they prefer. No push-notification opt-in needed.
Get Started in 3 Steps
Set up your show channel
Name the channel, pick a slug, and upload show art. Your public link is whentomeet.io/b/your-show.
Schedule recordings and AMAs
Add your weekly live recording slot, guest episodes, and one-off specials. Each one gets its own calendar entry.
Promote the subscribe link
Add it to your show notes, pinned tweet, and newsletter footer. Every link tap turns a listener into a recurring calendar reminder.
Frequently Asked Questions
How does this compare to a newsletter?+−
Newsletters announce, calendars remind. Newsletters have 20–30% open rates; a calendar event shows up exactly when it matters. Use both — they reinforce each other.
Can listeners see who else subscribed?+−
No. The subscriber list is fully anonymous by design. You see the aggregate count, never individual subscribers.
What if a recording is cancelled?+−
Delete the event and every subscriber sees the cancellation in their calendar, with no extra announcement from you.
Can I attach the live link to the event?+−
Yes. Put your YouTube Live, Twitch, or StreamYard URL in the event description. Subscribers tap it straight from the reminder.
Does it work for both live and pre-recorded episodes?+−
Best fit is live events where timing matters. For pure drops, an RSS feed is fine. For anything live — recordings, AMAs, premieres — calendar reminders convert better.
Can I tease a special guest without doxxing them early?+−
Yes. Put a placeholder title, then edit it to reveal the guest at the right moment. Every subscriber sees the updated event.
Is it free?+−
Yes, the core broadcast channel is free. Custom branding and larger event libraries are on Pro.