A Calendar Subscription for Your Whole Congregation
Your congregation's week fits in their calendar, not your app
Services, bible studies, youth group, fellowship dinners. Publish them as a single subscribe link. Members tap once and every event shows up in the calendar they already check — no new app to learn.
The Challenge
- ✕Members miss events because the weekly bulletin is the only place they appear
- ✕Seniors and newcomers won't download yet another church app
- ✕Facebook events reach maybe 30% of members and push everyone into an ad feed
- ✕Paper calendars fall out of sync the moment you reschedule a service
- ✕Giving members' emails to a platform feels wrong when the point is privacy and community
How WhenToMeet Helps
Works with every calendar
Google, Apple, and Outlook are covered. Members use the calendar app on the phone they already own — no download, no account creation.
No data collection
Subscribers are anonymous. You never see who subscribed, only the subscriber count. Pastoral care stays face-to-face.
One edit updates everyone
Move a service to a different time? Edit the event once and every member's calendar updates. No mass texts, no confusion at the door.
Per-event opt-out
Members who only come Sundays can mute Wednesday bible study without unsubscribing. Your full calendar stays welcoming without overwhelming.
Shareable QR codes
Print the subscribe link as a QR code in the bulletin, at the welcome table, or on a lobby screen. New members subscribe in seconds.
Key Features
Sunday services, weekday groups, one-offs
Mix recurring Sunday services with weekly bible studies and one-off events like retreats, baptisms, or community dinners.
Recurring events without duplication
Set your Sunday service once and it repeats weekly in every subscriber's calendar, just like any other recurring event.
Your church branding
Upload your logo and a cover photo. The subscribe page feels like part of your church, not a generic tool.
Multi-campus ready
Larger churches with multiple campuses can run a channel per campus, or a single channel with campus-specific events people can filter.
Leave without asking
Members unsubscribe without contacting leadership. Low-friction trust encourages people to subscribe in the first place.
Get Started in 3 Steps
Create your church channel
Pick a channel name and slug — e.g., whentomeet.io/b/first-baptist-austin. Upload your logo and a welcome cover image.
Add services and events
Start with your weekly services. Add bible studies, youth group, and one-off events as you schedule them. Recurring events repeat automatically.
Share the link and QR code
Put it in the bulletin, on the lobby screen, in welcome packets. Every member who subscribes gets every event in their own calendar.
Growing church calendar subscriptions
- ✓Print a QR code in the bulletin — it's the single highest-conversion place to get subscribers
- ✓Demo it from the pulpit once: 'Scan this QR, tap subscribe, and you'll never miss a service'
- ✓Add the link to welcome packets for first-time visitors — it's gentler than asking for an email
- ✓Keep event titles consistent ('Sunday Service', not 'Sun. Service 11/15') so they group cleanly in calendars
- ✓Use the event description to link to the livestream URL for members who can't attend in person
Frequently Asked Questions
Do we need member emails to use this?+−
No. The whole point is no emails, no accounts, no data collection. Members subscribe anonymously and you never see who they are.
Will it work for older members who aren't tech-savvy?+−
Yes. If they have a smartphone with a calendar app (every iPhone and Android ships with one), the flow is: scan QR, tap 'add to calendar', done. No new app, no login.
Can we show the livestream link in the event?+−
Yes. Each event has a description field where you can add your YouTube or Facebook livestream URL. Members tap it straight from their calendar reminder.
What if someone only wants Sunday services and not bible study?+−
Every event has a one-tap mute. Members can subscribe to the full calendar and opt out of specific recurring events they don't attend.
How much does it cost?+−
A broadcast channel is free to create and free for your congregation to subscribe to. There are no per-subscriber fees.
Can we run multiple channels for different ministries?+−
Yes. Run a main church channel and separate channels for youth, women's ministry, or small groups. Each has its own subscribe link.
What about members without smartphones?+−
Keep your paper bulletin and website schedule — this is additive, not a replacement. But most members under 70 find the calendar subscribe faster and more reliable.
Is subscriber data stored anywhere?+−
Only an opaque subscription token tied to a calendar URL. We never store subscriber identities, emails, or names.