Group Scheduling Poll Alternative to Calendly's 1:1 Booking Pages
Calendly for bookings, WhenToMeet for group polls
Calendly excels at 1:1 booking pages. WhenToMeet centers on group scheduling polls: propose times, overlay calendar availability, and find when multiple people can meet together. Different tools for different needs.
The Challenge
- ✕Calendly is optimized for individual booking pages, not poll-first group coordination
- ✕Calendly's group workflows may not fit teams that need everyone to vote on mutual availability
- ✕No way to poll multiple participants on their mutual availability
- ✕Booking-page workflows can be awkward when the question is: which time works for this specific group?
- ✕Per-user pricing makes team scheduling expensive
How WhenToMeet Helps
Built for Group Coordination
While Calendly focuses on appointment booking, WhenToMeet is purpose-built for polls that find times when multiple people can meet together.
Collaborative Time Finding
Poll everyone on their availability and see which times work best for the group. No need to create booking pages for every possible meeting combination.
Group Calendar Integration
Connect calendars for all participants to see collective availability. Avoid proposing times when key people are already booked.
Free for Core Group Polling
Core group polls are free to create and share. Pro adds convenience features like more booking pages, more calendar connections, additional calendar providers, and advanced availability.
Flexible Event Types
Schedule one-time meetings or ad-hoc gatherings without creating complex booking page configurations.
Key Features
Polls for the Whole Group
Invite the people who need to attend and find the best overlap in one poll, instead of juggling individual booking links.
Multi-Calendar Support
Connect Google Calendar, Microsoft 365, or CalDAV calendars to show group availability and prevent conflicts.
Visual Availability Grid
See when the most people are available at a glance. Visual heatmap makes it easy to find optimal meeting times.
Automatic Time Zones
International team? Time zones are automatically converted so everyone sees their local hours.
Group Notifications
Get notified when participants vote and when it's time to finalize the meeting.
Get Started in 3 Steps
Create your group poll
Add possible time slots for your group poll. Connected calendars help you spot conflicts and choose smarter candidate times.
Share with all participants
Send the poll link to everyone who needs to attend. They vote on their availability—no account required.
Finalize best time
See which time works for the most people, finalize the poll, and sync the chosen time to calendars where participants have enabled it.
When to Use WhenToMeet vs. Calendly
- ✓Use Calendly for: 1:1 appointments, sales calls, customer meetings, office hours
- ✓Use WhenToMeet for: Team meeting polls, group availability, volunteer coordination, social gatherings
- ✓Both tools can complement each other—Calendly for individual scheduling, WhenToMeet for group coordination
- ✓If you need to find times when multiple people can meet together, WhenToMeet is purpose-built for that
- ✓For regular team meetings, WhenToMeet's group polling is more efficient than Calendly's booking pages
- ✓WhenToMeet's poll-first workflow is ideal when many people need to vote on the same set of times
Frequently Asked Questions
How is WhenToMeet different from Calendly?+−
Calendly excels at 1:1 appointment booking pages—perfect for sales calls, customer meetings, and office hours. WhenToMeet specializes in group coordination—finding times when multiple people can meet together. If you need to coordinate a team meeting, social event, or any gathering with multiple participants, WhenToMeet is built for that specific use case.
Can WhenToMeet do 1:1 booking pages?+−
Yes. WhenToMeet includes booking pages, but the product is centered on group coordination and scheduling polls. Use Calendly if your main workflow is 1:1 appointment booking; use WhenToMeet when your main problem is finding a time for a group.
Is WhenToMeet free for group scheduling?+−
Yes. Core group scheduling polls are free to create and share. Optional Pro upgrades add more booking pages, more calendar connections, additional calendar providers, a longer sync window, and advanced availability.
Do participants need accounts?+−
No, participants can vote without creating accounts. Just share the poll link and they can mark their availability instantly.
Can I connect my calendar?+−
Yes! Connect Google Calendar, Microsoft 365, or CalDAV calendars to show your availability and prevent conflicts. Multiple team members can connect their calendars to see collective availability.
How many people can attend?+−
WhenToMeet is designed for group polls with many participants voting on shared options. You don't need a premium seat just to run a basic group poll.
Which tool should I use for my team?+−
Use Calendly if you primarily need individual booking pages for client meetings or appointments. Use WhenToMeet if you need to coordinate group meetings and find times when multiple people can meet together. Many teams use both tools for different purposes.