Group scheduling: but good.
Create a scheduling poll, overlay real calendar availability, and pick the time that works for the group.
No account needed for participants
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Group scheduling, powered by your real calendar
No sign-up needed for participants
Share a link — participants mark availability instantly without creating an account.
Works great on your phone
Responsive design that works on any screen. Schedule on the go from your mobile browser.
Helpful reminders
Reduce no-shows with automatic email reminders and clear next steps.
Built for Global Teams
Scheduling across time zones is hard. WhenToMeet shows everyone's availability in their local time, finds the overlap, and suggests the best meeting window — automatically.
- ✓Each participant sees times in their own timezone
- ✓Visual overlap finder highlights the best meeting windows
- ✓Works across any number of time zones worldwide
How Teams Use WhenToMeet
From team meetings to conference planning — see how groups save hours every week.
Now on mobile
WhenToMeet is available on iOS and Android.
Create polls, vote on availability, and check responses from your phone when plans are moving fast.
Mobile dashboard
Plan from anywhere
Simple, transparent pricing
Start with group polls and Google Calendar on Free. Upgrade when you need more booking pages, calendar connections, providers, or advanced availability.
Frequently Asked Questions
Can't find what you're looking for? Reach out to our support team.
What is WhenToMeet?+−
WhenToMeet is a scheduling poll tool for groups. It helps people vote on times while connected calendars surface real availability and conflicts.
How does it work?+−
You create a poll, add candidate times, and share a link. Participants mark availability, optionally with their calendar overlaid, and WhenToMeet shows the best group overlap.
Is it free?+−
WhenToMeet offers a free plan with basic features. We also have premium plans with advanced features for power users.
Do I need to create an account?+−
Participants can vote on polls without an account. Signing up unlocks organizer features like managing polls, calendar sync, and booking pages.
Can I sync with my calendar?+−
Yes. Free users can connect Google Calendar; Pro adds Microsoft, CalDAV, iCal subscriptions, more calendar connections, and a longer sync window.
What if attendees are in different timezones?+−
The system automatically adjusts meeting times for different timezones, so everyone sees the time in their local timezone.
What's included in the free plan?+−
The free plan includes group scheduling polls, 1 booking page, 1 calendar connection with Google Calendar, a 100-day sync window, and email notifications. It's enough to get started with calendar-aware group coordination.
Can I cancel anytime?+−
Yes, you can cancel your subscription at any time. Your Pro features will remain active until the end of your current billing period.
How does billing work?+−
You can choose between monthly or yearly billing. Yearly billing gives you a significant discount. All prices are shown with estimated VAT for your region, and the final amount is calculated at checkout.
What payment methods do you accept?+−
We accept all major credit cards, debit cards, and various local payment methods through our payment provider.
Can I switch between monthly and yearly billing?+−
Yes, you can switch between billing periods at any time. When switching to yearly, you'll receive the discounted rate immediately.
Do you offer refunds?+−
We offer a fair refund policy. If you're not satisfied within the first 14 days of your subscription, contact us and we'll work with you to resolve it.
Stop guessing. Start scheduling with your real calendar.
Create a group poll in seconds, see calendar conflicts, and finalize the best time.
Create your first poll now